MS Word: how to extract all headers/footers Thread poster: Samuel Murray
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Samuel Murray 
Netherlands
Local time: 17:32
Member (2006)
English to Afrikaans
+ ...
Hello everyone
I often have to proofread translated documents that may or may not have edits to the headers and footers, but it's very hard for me to see if the footer on one page is in fact identical to the footer on a previous or next page. It would be tremendously helpful if I could extract all headers/footers to a separate document, so that I can proofread just the headers/footers by themselves.
Do you know of a way to accomplish this?
Samuel
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... headers/footers are identical over the entire document. If you make any amendment in the footer (or header) on any page, the same amendment will be made automatically on all the other pages.
Is there any chance for a different situation?
Rgds
Andrzej Mierzejewski
| | | | Tony M
France
Local time: 17:32
Member
French to English
+ ...
SITE LOCALIZER | Not quite... | Nov 17, 2016 |
Andrzej Mierzejewski wrote:
... headers/footers are identical over the entire document. If you make any amendment in the footer (or header) on any page, the same amendment will be made automatically on all the other pages.
That's not quite the case, Andrzej: headers/footers are identical within the same SECTION of a document, but one reason for inserting a 'section break' is sometimes in order to be able to change the headers/footers.
Across a 'section break', you have a button available allowing you to 'use same header/footer as previous section; if you don't click this button, then the header/footer can be changed from one section to the next.
Hence why OP has a problem...
| | | | Samuel Murray
Netherlands
Local time: 17:32
Member (2006)
English to Afrikaans
+ ...
TOPIC STARTER | No, not all footers are running footers | Nov 17, 2016 |
Andrzej Mierzejewski wrote:
AFAIK, headers/footers are identical over the entire document.
That is a common misconception, yes, but the author of a document can change any footer in the middle of a document without affecting the running footer, or can create a new running footer that starts from the middle of the document.
If you make any amendment in the footer (or header) on any page, the same amendment will be made automatically on all the other pages.
The amendment will be made automatically to footers on all other pages that form part of the same running. But if the document author introduced a new footer at, say, page 10, then an amendment to page 2 will only affect pages 1 to 9.
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| Use a CAT tool? | Nov 17, 2016 |
Can you just hide the main text, then import the document into a CAT tool using a hidden text filter, pseudotranslate it and edit the headers and footers from there (possibly arranging the segments alphabetically if you need to)?
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I guess I better understand your problem now.
You wrote: "the author of a document can change any footer in the middle of a document without affecting the running footer". I'm not aware of such functionality. I understand that footers/headers are made automatically, not manually, that's why they are the same over the document (or a document section at least). May I suggest that you ask the author how s/he does the trick you're interested in.
Perhaps, t... See more I guess I better understand your problem now.
You wrote: "the author of a document can change any footer in the middle of a document without affecting the running footer". I'm not aware of such functionality. I understand that footers/headers are made automatically, not manually, that's why they are the same over the document (or a document section at least). May I suggest that you ask the author how s/he does the trick you're interested in.
Perhaps, the clue lays simply in dividing the document in sections?
Rgds
Andrzej Mierzejewski ▲ Collapse
| | | | Tony M
France
Local time: 17:32
Member
French to English
+ ...
SITE LOCALIZER | Not quite what Asker wants to know, Andrzej | Nov 17, 2016 |
Andrzej Mierzejewski wrote:
May I suggest that you ask the author how s/he does the trick you're interested in.
Perhaps, the clue lays simply in dividing the document in sections?
That isn't really Asker's problem: however it has been achieved, the fact is that the headers/footers have been edited, and Asker just needs to find a way of identifying these edits easily.
| | | | Tony M
France
Local time: 17:32
Member
French to English
+ ...
SITE LOCALIZER | Just a thought... Werecat? | Nov 17, 2016 |
I don't know if you've maybe tried this, but I wonder if it's possible to use Werecat to do what you want? Although it is basically intended for extracting and subsequently replacing text in text boxes in Word documents or PPT, I have a feeling that it also extracts headers and footers too; if so, maybe you could use that feature? Better still, if you could find a way of organizing its output into a table, adding an index number column, and then sorting on the 'header / footer ID text', y... See more I don't know if you've maybe tried this, but I wonder if it's possible to use Werecat to do what you want? Although it is basically intended for extracting and subsequently replacing text in text boxes in Word documents or PPT, I have a feeling that it also extracts headers and footers too; if so, maybe you could use that feature? Better still, if you could find a way of organizing its output into a table, adding an index number column, and then sorting on the 'header / footer ID text', you could do your proofing more easily, THEN put the table back in the original order and THEN pop it all neatly back into Word!
Haven't tried it, but might be one avenue to explore? ▲ Collapse
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Samuel Murray
Netherlands
Local time: 17:32
Member (2006)
English to Afrikaans
+ ...
TOPIC STARTER | Blue Werecat only does text boxes | Nov 17, 2016 |
Tony M wrote:
I wonder if it's possible to use Werecat to do what you want?
Nice idea, but nope... it doesn't find the headers/footers.
Samuel
| | | | esperantisto
Local time: 18:32
Member (2006)
English to Russian
+ ...
SITE LOCALIZER
A quick idea:
1. Delete all file contents except for headers / footers.
2. Save the file to ODT.
3. Fetch it to OmegaT. It will display headers / footers in segments as per the sequence of page styles obtained by conversion of document sections in the Word file.
| | | | CafeTran Training (X)
Netherlands
Local time: 17:32
| Didier Briel
France
Local time: 17:32
English to French
+ ...
esperantisto wrote:
A quick idea:
1. Delete all file contents except for headers / footers.
2. Save the file to ODT.
3. Fetch it to OmegaT. It will display headers / footers in segments as per the sequence of page styles obtained by conversion of document sections in the Word file.
Load the .docx in OmegaT.
Header and footers are loaded separately from the main text.
Search for the first header/footer, and all subsequent headers/footers will be there. Using non-unique segment highlighting, it will be obvious if a header/footer is different from the previous one.
Didier
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This should get you going. It only does headers at the moment but extending it to footers should be easy. If the forum software screws up the formatting, drop me an e-mail at [email protected] and I'll send you a properly formatted version.
Sub ResetView()
'
' ResetView Macro
'
' This macro recorded in Word
If ActiveWindow.View.SplitSpecial wdPaneNone Then
ActiveWindow... See more This should get you going. It only does headers at the moment but extending it to footers should be easy. If the forum software screws up the formatting, drop me an e-mail at [email protected] and I'll send you a properly formatted version.
Sub ResetView()
'
' ResetView Macro
'
' This macro recorded in Word
If ActiveWindow.View.SplitSpecial wdPaneNone Then
ActiveWindow.Panes(2).Close
End If
If ActiveWindow.ActivePane.View.Type = wdNormalView Or ActiveWindow. _
ActivePane.View.Type = wdOutlineView Then
ActiveWindow.ActivePane.View.Type = wdPrintView
End If
ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdPrintView
Else
ActiveWindow.View.Type = wdPrintView
End If
ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument
If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdPrintView
Else
ActiveWindow.View.Type = wdPrintView
End If
Selection.HomeKey Unit:=wdStory
End Sub
Sub ExtractHeaders()
'
' ExtractHeaders Macro
'
'This macro written by Terry Richards unless it screws up your
'document in which case I don't know who wrote it
Dim MainDoc As Range
Dim WorkDoc As Document
Dim SecNum As Integer
Dim HeadNum As Integer
'Store the document the macro is being run from
Set MainDoc = ActiveDocument.Range
'Create a work document to extract the headers to
'We should probably copy the style from the original document
'I might get round to that one day
Set WorkDoc = Documents.Add
'Loop through the sections in the original document
SecNum = 1
For Each Section In MainDoc.Sections
'Put a line in the work doc to show where we are
WorkDoc.Range.InsertAfter (">> Section: " + CStr(SecNum) + vbCrLf)
SecNum = SecNum + 1
'Loop through the headers for this section. There can be up to 3
'First page, odd page, even page.
HeadNum = 0
For Each header In Section.Headers
'Only extract headers if they are not empty
If header.Range.Text vbCr Then
'Only extract headers that have changed from the previous section.
'Note that any, or all, of the 3 can be changed
If header.LinkToPrevious True Then
'This is the first occurence of a new header - copy it to the end of the work document
header.Range.Select
Selection.Copy
WorkDoc.Range.InsertAfter (">> Header: " + CStr(HeadNum) + vbCrLf)
WorkDoc.Range.Select
Selection.GoTo What:=wdGoToLine, Which:=wdGoToLast
Selection.PasteAndFormat (wdFormatOriginalFormatting)
End If
End If
HeadNum = HeadNum + 1
Next
Next
'All of this jumping around headers has munged up the view of the main document
'Reset it to print view and move to the top of the first page
MainDoc.Select
Call ResetView
End Sub ▲ Collapse
| | | | Samuel Murray
Netherlands
Local time: 17:32
Member (2006)
English to Afrikaans
+ ...
TOPIC STARTER
Terry Richards wrote:
If the forum software screws up the formatting...
It does. But there's a trick to unbreaking code posted on ProZ.com: simply hit the "Quote" button, and then you can see the originally posted code.
I'll test this macro in a couple of days, thanks.
Samuel
[Edited at 2016-11-18 21:50 GMT]
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Ooooh, neat trick. Thanks for that.
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